7/9/2023 0 Comments How to use folders in outlook![]() ![]() ![]() If you need to reduce the size of your mailbox, you can use an online archive in Office 365 for enterprise or archive items manually.īy default, Outlook archives items at regular intervals using the AutoArchive feature. Using the Archive button to move the message to the Archive folder does not reduce the size of the mailbox. You cannot change the location of the Archive folder for accounts in Office 365 and Exchange services. If you use Outlook with an Exchange or Exchange Online account, folder policies, such as retention policies, apply to the Archive folder.įor POP and IMAP accounts, you can create an Archive folder or designate an existing folder that will be used as the Archive folder. For accounts in Office 365,, and Exchange, the Archive folder is one of the default Outlook folders, as do the Inbox, Sent Items, and Deleted Items folders. The methods you can use depend on the type of email account you have set up in Outlook.Īll accounts have access to the Archive folder. There are several ways to archive messages in Outlook. How to create a new archive folder in Outlook? To prevent it from overfilling, you can move older items to the archive – a separate Outlook data file (.pst) that you can open in Outlook if needed. The Outlook mailbox has a certain size, and new e-mail messages are unlikely to stop coming.
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